This week, in series form, I am addressing the question I get from many new clients: How does the process of contracting with a freelance writer work? Indeed, it is difficult enough for clients to manage their in-house staff at times. Clients want you to help them find the easiest, most effective way to work with you. Yesterday I wrote about Step 1, and today I bring you the project discussion, plus the widely-feared rates discussion:

Step 2: Project and Process Discussion
Either via phone or in person, this is where I set aside 30 minutes so the client can really discuss the scope of the project, and often, the history of other similar projects. Presumably, we have already talked in general terms about the project, but usually once a client decides she wants to work with you, she will tell you about other projects she has in mind as well. Be sure to take notes during this discussion and ask whatever questions you have. Also, as mentioned yesterday, this is a good time to let the client know how your process works.

Step 3: The Rates Discussion
Once we’ve discussed the project itself, as well as any other projects the client may need help with in the future, it’s time to talk rates. Most clients I work with are okay with waiting until this point in the process to talk about money, but if they ask about rates earlier, definitely tell them how much you charge. I will write an entire post, or possibly a series of posts, on rates later on, but for now I advise you to decide on a number you won’t budge from before you begin negotiating. Then, agree on a rate and on the scope of the project and get it in writing. Most of my clients have not provided a contract and it has been up to me. Again, most people are not used to working with freelance writers, so getting it in writing may be your job. I recommend Kristen King’s contract template.

Freelance Writing Jobs did a poll last week on rates, so check out that post and the comments to find out what others charge for their work. In most cases, I have found the rates discussion to be a very easy one, and the majority of my clients have felt that my rates are fair.

Next post: the Timeline and Expectations Discussion. For now, would you like to see a series on rates and discussing rates with clients? What do you find to be the most challenging part of this process?

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